Step 1
New fair associations must submit their proposed charter for review and approval by the Florida Department of Agriculture and Consumer Services (FDACS). Subsequent amendments also require approval.
- Access the
New Charter Checklist
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for guidance. - Contact FDACS at FairPermit@FDACS.gov or (850) 617-7291 for assistance.
Step 2
My Florida Marketplace registration. After charter approval, register your company with My Florida Marketplace to comply with state purchasing requirements. This registration ensures proper alignment with Florida’s procurement processes.
- Visit My Florida Marketplace to complete the registration.
Step 3
Annual application. Gather the documents required for the annual fair application. Submit your application at least three months before the event.
Checklist of Required Documents
- Fair Permit Application [ Adobe PDF Document ]: Complete, notarized application.
- Affidavit for Midway Contract [ Adobe PDF Document ] (if applicable).
- Permit Fee: Based on event attendance.
- Premium List: Submit the exhibitor award list 60 days before the event.
- Liability Insurance Proof: Minimum $1 million for midway company; $300,000 for the fair association.
- Charter and Bylaws: Include the most recent versions with amendments.
- Financial Documents:
- Fairs with under 25,000 attendees: Financial reviews certified by a county official.
- Fairs with over 25,000 attendees: Annual review by a licensed accountant.
- Board Member List: Names, addresses and contact details of current board members.
- Notification Letters: Copies of letters sent to fair associations within a 50-mile radius.
Ensure compliance with all applicable rules and regulations under Chapter 616, Florida Statutes, and Rule 5H-23, Florida Administrative Code.